Many regional alumni Clubs have long-established book clubs, which allow alumni to meet on a regular basis and engage in intellectual discussions. The great news is, it’s easy to transition these into virtual book clubs. Don’t have an existing book club? This could be a good time to give it a try! You can also think outside of the box and host a club on topics other than books, such as podcasts or movies.
Step 1: Select a book
Looking for inspiration? You can explore many different and unique collections on the Harvard Library website. To make the selection process fair, you could create an online poll for selecting the content. If your book club is already well established, you might consider inviting the book’s author to join you for the discussion.
Step 2: Select a volunteer to lead the discussion
Find a volunteer to lead the discussion. This person will agree to read the whole book, manage the technology, and come prepared with questions. They should set the tone for the meeting and lay out any official guidelines for communication. The volunteer should feel comfortable encouraging people to share their perspectives and creating a respectful and dynamic conversation.
Step 3: Decide on technology
There are many video conferencing options, including Zoom, Cisco WebEx, FreeConferenceCall.com, and GoToMeeting. We suggest you choose a platform that is easy to use and accessible to your audience. If you are hosting a panel or Q&A session, select a platform that can easily host this type of meeting. Note: It is your responsibility to host the event on your (or a fellow classmate’s) personal account.
Some technologies offer recording options, which can be a nice way to share content with those who are unable to attend. Just note, if a session is recorded, it must be disclosed to all speakers and invitees in advance. You are also required to get signed permission from all attendees before sharing a recorded link.
Step 4: Pick a date and time
You know your communities best. Choose dates and frequencies that cater to your group’s needs while considering time zones (if/when necessary). Just remember, you’ll want to ensure you give participants enough time to read the chosen content. It’s a good idea to create some consistency around the discussion group so that attendees can count on lively discussions on a regular basis (e.g., the first Wednesday of every month).
Step 5: Create an event page and advertise
Although optional, you may want to create an event page to measure interest and collect registrations. You can make an event page through social media or request to have one on the Harvard alumni website. Be sure to include the link to your chosen content so that everyone shows up prepared. Then, start inviting people with scheduled emails. You could also use your community’s social media platforms to advertise your events.
If you have an idea or best practice to share with other volunteers, we’d love to hear it. Let us know by emailing haa_collegealumniprograms@harvard.edu or calling 617-496-7001.