Virtual Happy Hours are a great way to give people a much-needed outlet to socialize in a casual setting. These can just be conversational, or you can plan activities like trivia—completely up to you and your audience!
Step 1: Identify a host or host committee
One person or multiple people can host an event. Consider recruiting a host committee that can help promote the event personally to their networks. You might consider regional or House gatherings. Hosts should be prepared to facilitate conversation, especially if many of the attendees do not know each other.
Step 2: Create an event theme or activity
A themed event can help generate interest in the event and provide an initial conversation topic for event attendees. If this will just be conversational without a theme, think of icebreakers or other topics to keep the conversation going. You can also consider having an activity during the happy hour, such as trivia. Platforms like Kahoot allow for virtual trivia games!
Step 3: Decide on technology
There are many video conferencing options, including Zoom, Cisco WebEx, FreeConferenceCall.com, and GoToMeeting. We suggest you choose a platform that is easy to use and accessible to your audience. Note: It is your responsibility to host the event on your (or a fellow classmate’s) personal account.
Some technologies offer recording options, which can be a nice way to share content with those who are unable to attend. Just note, if a session is recorded, it must be disclosed to all speakers and invitees in advance. You are also required to get signed permission from all attendees before sharing a recorded link.
Step 4: Pick a date and time
You know your communities best. The chosen date and time should be aligned with the availability of the desired audience. Don't forget to take time zones into consideration as applicable!
Step 5: Create an event page and advertise
Although optional, you may want to create an event page to measure interest and collect registrations. You can make an event page through social media or request to have one on the Harvard alumni website. Then, start inviting people with scheduled emails. You could also use your community’s social media platforms to advertise your events.
If you have an idea or best practice to share with other volunteers, we’d love to hear it. Let us know by emailing haa_collegealumniprograms@harvard.edu or calling 617-496-7001.